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Guidelines for short course organizers

Application deadline: 20 January 2017

Thank you for your interest in organizing a short course at the EGU General Assembly. The following guidelines can be of help when you organize your course:

  • Short courses can have two successive time blocks free of charge from Monday to Friday. However, we have a limited number of rooms for short courses on Sunday before the conference starts (priority will be given to full day short courses).
  • All short course participants must be registered for the conference and have to pay the registration fee according to their catergory.
  • Organizers are free to select the content and organize the set-up of their course. The content should be of interest to (a subset of) the community that the EGU represents and must be accepted by the programme committee chair.
  • Organizers are responsible for promoting their short course. The EGU will promote short courses by listing them in the online programme as well as in the Information and Schedules Book. Mailing lists cannot be provided because of data privacy.
  • Rooms (theatre style) are equipped with a microphone, a data projector, a notebook, and a VGA switch to use up to three individual notebooks in addition to the permanently-installed notebook of that room.
  • Rooms are available for a fixed time period.
  • Time blocks are indicated on the short course request form and will be assigned based on availability.
  • Short courses with more than 85 participants can only be scheduled 17:30–20:00.
  • Technical assistance can be provided by indication on the short course request form.
  • No admission fee or course fee is permitted.
  • No commercial activities are permitted during the course (e.g. sales). Courses on operating/running commercially available equipment or software are permitted.
  • Short courses are expected to focus on skills/abilities that are related to science and research, or aim to provide training in skills needed by people working in science.
  • Organizers are responsible for the registration of their short course (e.g. by providing a registration email address or a Doodle link in the description of the short course). This registration is for the actual attendance of the short course and does not supersede the general registration for the General Assembly.
  • Organizers can arrange catering at their own expense. The General Assembly caterer Motto Catering must be contacted  by completing the Motto online ordering form by 31 March 2017 at the very latest.

Your short course request will be handled by the programme committee chair and after acceptance will be included in the session programme by the Short courses programme group chairs. However, please note that the final scheduling will be done at the programme committee meeting in February 2017.

The courses are an addition to the scientific programme of the General Assembly. During time blocks 1 through 4 (with oral sessions in progress), they are offered in rooms that are not used for oral sessions. EGU is aware of the fact that short courses often attract larger audiences than the rooms can accommodate. In such cases, we can only suggest to run the course again at future General Assemblies.

The courses are primarily aimed at providing a forum for individuals attending the General Assembly to teach their peers something of interest to anyone who is willing to listen. This means that courses preferably should not be connected, or only loosely connected, to any of the programme groups and that short courses are open to all conference participants.

Short Course Programme Group Chairs: ECS Union representative and Sam Illingworth (contact: sc@egu.eu)